• Overview
• Responsibilities  of the State Chancellery
• Organizational chart of the State Chancellery

1. The Structure of the State Chancellery
2. The leadership of the State Chancellery
3. Cabinet of the Prime Minister, Deputy Prime Ministers and the Secretary General of the Government
4. Divisions, sections and other subdivisions
5. Mail

 I.                  Overview

1. The State Chancellery is the public authority that organizes the activity of the Government in order to accomplish the state internal and external policy,       creates  the general framework for defining the Government's priorities, offers methodological and organizational support for the planning, elaboration and implementation of the governmental policies, monitors the implementation of the governance program, presents the analytical and informational materials, prepares the Government's draft acts, including the  right of legislative initiative, and verifies their execution, as well as supervision of   the Government's  relations with the local public administration authorities.

2. The Constitution of the Republic of Moldova, the Law on Government and other legislative acts, the decrees of the President of the Republic of Moldova, the ordinances, the decisions and the provisions of the Government and the provisions of the present Regulation rule the activity of the State Chancellery.

3. The State Chancellery is headed by the Secretary General of the Government, assisted by four Deputy General Secretaries.

4. The regulation, the structure and the staff of the State Chancellery as well as the conditions of social insurance of its employees are approved by the Government and the wage conditions are established in accordance with the legislation regarding the salary in the budgetary sector.

5. The State Chancellery is a public, legal entity, has a stamp with the image of the State coat of arms of the Republic of Moldova, its denomination and    accounts in the banking institutions.

6. The location of the State Chancellery is - Chisinau, Piaţa Marii Adunări Naţionale, no. 1.

II. Responsibilities  of the State Chancellery

7. For the purpose of the Government's accomplishment of its constitutional prerogatives regarding the execution of the internal and external state policies and the implementation  the public administration general management,  the State Chancellery has the following powers:

a) to provide organizational and informational assistance to the Prime Minister and Deputy Prime Ministers in order to exercise their job responsibilities;

b)  to ensure that the Ministries and other central administrative authorities  keep up with the requirements of the current normative framework regarding drafting, approving, finalizing and presenting  the material   of the legislative acts, decrees of the President of the Republic of Moldova, normative acts of the Government, international treaties, other acts to be examined by the Government, as well as finalizing the draft normative acts under examination at  the Government meetings;

c)  to prepare the analytical-informational materials, including  the assistance of the competent public authorities, on the documents submitted to the Government or on the issues to be examined by the Government, and presents them, with appropriate proposals, to the Prime Minister, Ministers or the Secretary-General of the Government;

d) to  ensure the coordination of the public policy planning and policy-making process in accordance with the priorities of the governance program and development strategies and  to monitor their implementation by government authorities;

e)  to establish the methodological and organizational framework for the system of elaboration, implementation, monitoring and evaluation of public policies and provides advisory and informational support to the public administration authorities in order to respect the  fundamental rules for  documents policy and normative acts, including  public consultation of citizens and civil society opinions in the decision-making process;

f) to ensure the coordination and monitoring of the activities in the framework of the central public administration reform;

g)to  ensure the promotion and realization of the state policy in the field of public service, especially human resources management;

h) to coordinate and ensure the  process of  programming, monitoring, management and evaluation of external assistance provided by international organizations and donor countries, including the implementation of projects of major interest for the country;

i)  to coordinate the activity of the central public administration authorities in order to achieve the priority strategic objective - the European integration of the country;

j) to  ensure the implementation of the Government's policy oriented towards the territorial, political, economic and social reintegration of the Republic of Moldova and to conduct  the process of consultations and negotiations for settlement of the Transnistrian conflict;

j¹) to ensure the coordination of the state policy in  relations with the diaspora, which includes the citizens of the Republic of Moldova temporary or permanently settled abroad, persons originating in the Republic of Moldova and their descendants, as well as the communities formed by them;

k) to  provide the organizational and informational assistance to the National Council for the State Prize, the National Commission for Consultations and Collective Bargaining, the National Council for the Protection of Child's Rights, the National Committee for Combating Trafficking in Human Beings;

l) to organize and exercise control over the execution by the  ministries and other administrative authorities of the acts adopted by the Parliament, the President of the Republic of Moldova and the Government, as well as  the Government's Program and plans of activity;

l¹)  to monitor compliance with  legislation on state control of business activity;

m) to verify the  accuracy of the  draft normative acts of the Government with the provisions of the Constitution of the Republic of Moldova, the national legislation in force, as well as the international treaties to which the Republic of Moldova is a party;

n) to ensure the implementation of the measures related to the general management of the public administration, solving the organizational, legal, economic and technical problems of the Government's activity;

o) to  ensure the coordination of the  decentralization policies  and exercise general coordination of the activity of the decentralized public services through the territorial offices;

p) to ensure the  correct exercising of   the legal prerogatives  of the Government in  relations with the local public administration authorities, including the organization of the administrative control of the activity of the  authorities, exercised directly or through its territorial offices;

q) to  ensure the collaboration of the Government with the public authorities, based on its prerogatives, according to the provisions of the Constitution of the Republic of Moldova;

r) prepares the information and documents requested by Parliament, parliamentary committees and members, as well as  the examination and presentation by the Government of the answers to questions and interpellations made by Members;

s) represent the interests of the Government in the courts;

t) to examine the petitions of natural  and legal persons addressed to the Government and, if necessary, send them to the competent authorities for taking the necessary measures, analyze and synthesize the petitions submitted to solve the problems addressed, and organize the petitioners' audience at the Government;

u) to ensure, in organizational and logistic terms, the necessary conditions for holding Government meetings, leadership meetings  of the Government and the State Chancellery, carrying out protocol duties, keeping secretarial work, keeping records and automated monitoring of the document circuit, undertaking the necessary actions to protect state secrets;

v)  to ensure the publication in  “Official  Gazette of the Republic of Moldova”, according to the law,  the acts approved by the Government, except  state secrets;

w) to fulfill  other duties  to ensure the complete and operative exercise of the competencies,  given to the Government.

III. Organizational chart of the State Chancellery

1.     The Structure of the State Chancellery

8. From a structural point of view, the State Chancellery consists of the leadership, the cabinets of the persons exercising public services, divisions, departments and services. The Reintegration Bureau and the Diaspora Relations Office, which have the status of General Directorate, are also included in the body of the State Chancellery.

9. The Secretary General of the Government and the Deputy Secretary-General of the Government are appointed and dismissed by the Government, at the proposal of the Prime Minister.

11. The Prime Minister, Deputy Prime Ministers and the Secretary-General of the Government are assisted by staff of their own offices based on their personal confidence.

12. The heads of departments, divisions and other structural subdivisions of the State Chancellery are employed and

dismissed by the Secretary General of the Government.

13. The Office for Communication and Press Relations and the Office for Diaspora Relations within the State Chancellery are directly subordinated to the Prime Minister, and the Reintegration Bureau - under the direct subordination of the Deputy Prime Minister responsible for the implementation of the country's reintegration policy. The Permanent Secretariat of the National Committee for Combating Trafficking in Human Beings is subordinated to the President of the National Committee for Combating Trafficking in Human Beings on strategical and political issues, to the Deputy Prime Minister responsible for the country's foreign policy, and to the Secretary General of the Government on administrative issues.

The Head of the Diaspora Bureau advises the Prime Minister in different problems in the field. He/she is appointed to and dismissed by the Prime Minister by Government Order.

The head of the Reintegration Bureau and the staff of this subdivision are appointed and dismissed by the Secretary General of the Government, at the proposal of the Deputy Prime Minister.

14. The structural subdivisions of the State Chancellery operate on the basis of their own regulations, approved by the Secretary General of the Government.

15. Sections and services may be set up within departments and operate on the basis of the regulation of their subdivision.

2.  The leadership of the State Chancellery

16. The Secretary General of the  Government:

a) organizes and conducts the activity of the State Chancellery and personally carries out responsibility for the fulfillment of the functions of the Authority;

b)  submits proposals for the structure and numbers of   job positions of the State Chancellery for approval to the Government, and to propose to the Prime Minister for approval  the   staff of the respective authority;

c) assign tasks and attributions between deputy general secretaries and determine their responsibility for the performance of responsible tasks;

d) approves the regulations of the structural subdivisions of the State Chancellery, as well as the regulations (statutes) of the enterprises and organizations whose founder is the State Chancellery;

e) issues orders in matters related to its competencies, organizes and coordinates the activity of the subdivisions of the State Chancellery, establishing the way of interaction between them;

f) selects and submits proposals to the Prime Minister  of the issues in the agenda of the Government sessions; makes reports to the draft normative acts and other documents to be discussed by the Government, with the necessary proposals;

g)decides to send  the documents for examination, coordination and presentation to the Government to the ministries and other administrative authorities;

h) appoints,  makes changes, suspends and dismiss the  civil servants, according to the law, hires and dismisses other staff of the State Chancellery, as well as the managers of the  supervised  enterprises, institutions and organizations;

i) is the State Chancellery executer of  the budget;

j) fulfills other duties according to  the normative acts of the Government and from the provisions issued by the Prime Minister.

17. In case of the temporary absence of the Secretary General of the Government, his/ her functions will be exercised by one of the Deputy Secretaries-General of the Government, appointed by order of the Secretary-General of the Government or, in exceptional cases, by another person.

2¹. Cabinet of the Prime Minister

17¹. The Prime Minister's office acts  in accordance with  the Law No. 80 of May 7, 2010 on the Status of Personnel in the Cabinet People with Public Functions and the Regulation on the organization and functioning of the Prime Minister's Cabinet, approved by the present decision (appendix no. 2¹).

3. Cabinet of the Prime Minister Deputy Prime Ministers and the Secretary General of the Government

18. In the cabinets of the Deputy Prime Ministers and the Cabinet of the Secretary General of the Government

work counselors, secretaries and other staff.

19. The appointment of the personnel in the offices of the Deputy Prime Ministers, except  the assistant and the secretary, is  done by the Government, at the proposal of the Deputy Prime Minister.

The appointment of assistants and secretaries of the Deputy Prime Ministers is  done  at order of the Secretary General of the Government, at the proposal of the persons with public dignity positions that they will assist.

20. The recruiting of the staff within the cabinet of the Secretary General of the Government is done  at  the  order of the latter.

21. The staff  assures the Deputy Prime Ministers and the Secretary General of the Government with the necessary analytical and informational materials, presents  opinions and proposals on the issues to be decided at the level of Deputy Prime- Ministers or, respectively, the Secretary General of the Government, within the limits of the competence.

22. The  counselors have the right  to require  from ministries and other central administrative authorities the documents and information necessary for the fulfillment  of their functions, as well as to monitor the implementation of the directions and decisions of the Deputy Prime Ministers or the Secretary General of the Government.

23. The staff of the respective cabinets  carries out the jobs in accordance with the provisions of the normative acts, of this Regulation and the job duties following  from the areas of competence of the persons with public-dignity functions.

4. Divisions, sections and other subdivisions

24. The structural subdivisions of the State Chancellery exercise their duties in accordance with the provisions of this Regulation, the internal regulations, the instructions of the Prime Minister, Deputy Prime Ministers or the Secretary General of the Government, as well as of the Deputy General Secretaries of the Government.

25. The heads of the departments, sections and other structural subdivisions are responsible for organizing their work; establish the tasks and duties of the personnel assigned to these subdivisions, submit proposals to the Secretary General of the Government for the rewarding of the subordinates or, in some cases, within the limits of their competence, proposals for disciplinary sanctions; perform other functions attributed to them by the internal acts of the State Chancellery and / or the instructions of the Prime Minister.

26. The divisions, departments and other subdivisions of the State Chancellery carry out the following functions:

a) ensure the coordination and monitoring of the activity of the public administration authorities in the implementation of policies aimed at the reintegration of the country; ensures the creation and promotion of consultation and negotiation mechanisms for the settlement of the Transnistrian conflict, as well as the maintenance of the relations with the international actors involved in this process; ensures collaboration in various fields with legal entities of public and private law, including donor organizations, in order to re-establish the country's unique political, social, cultural, economic and legal space;

b) coordinate, through the European Integration Units within Government structures, and monitor the implementation by the public administration authorities of the reforms in the vital areas for the European integration of the country;

c) ensures the preliminary analysis in all aspects of the policy documents and the draft normative acts to be submitted to the Government for examination;

d) elaborate draft normative acts related to the modernization and efficiency of the central public administration system; advises and give permissions to  the initiatives of central public administration authorities to optimize their work;

e) ensure the improvement and the good functioning of the public service system, the coordination of the process of development of the management capacities and the training of the staff in the public service;

f) ensure the efficiency, diversification and intensification of technical and financial cooperation with international bodies and donor countries; coordinates the process of monitoring, managing and evaluating external assistance, in agreement with donors and public authorities;

f¹) coordinates the process of state policy implementation  in the field of diaspora relations, contributing to preserving and affirming the ethnic, cultural and linguistic identity of Moldovans from abroad, capitalizing on the human and financial potential of the Diaspora;

f² ) coordinate  the cultural, educational, economic and social activities of different

ministries and other public authorities to support and collaborate with diaspora representatives;

g) ensure the development, promotion and coordination of the implementation of administrative decentralization policies;

h) ensures the functioning of the territorial offices in the administrative-territorial units, their interaction with the local public administration authorities and the administrative control of the activity of these authorities under conditions of legality, efficiency and transparency;

i)  define and promote, according to the competence, the draft legislative and normative acts to be examined by the Government, as well as other materials for which Government decisions are necessary;

j) elaborate provisions, directions and presents proposals for the examination of issues that need to be solved by the Prime Minister;

k) ensure the technical and organizational training of the Government sessions and the keeping  of secretarial works;

l) organize the implementation of protocol measures for the Prime Minister, Deputy Portfolio-less Prime Ministers  and the Secretary General of the Government;

m) analyze the  mail received in the name of the Prime Minister, Deputy Prime Ministers, the Secretary General of the Government and deputy general secretaries, present them  the materials and distribute them for the examination according to the competencies;

n) monitors the execution by the ministries and other central administrative authorities of the legislative acts, the decrees of the

President of the Republic of Moldova, ordinances, decrees and provisions of the Government, as well as the instructions of the Prime Minister, Deputy Prime Ministers and the General Secretary of the Government, if necessary, make conclusions and proposals for the full implementation of these acts and indications;

n¹) ensure the application of the state control principles and mechanisms over the entrepreneurial activity, maintain the State Register of Controls and monitor the lawfulness of the actions and procedures performed by the bodies with control functions; give  advisory support to the persons under the control and the bodies in charge of the control functions  regarding to the application of those principles and mechanisms;

o) examine  the petitions from natural and legal persons addressed to the Government, organize the audience of citizens by the Prime Minister, Deputy Prime Ministers and the General Secretary of the Government, analyze the petitions and give proposals for  the activity improving in public administration authorities;

p) provide the technical-material and financial assistance of the activity of the Government and of the State Chancellery, exercise control over the activity of the organizations and enterprises supervised by the State Chancellery;

p1) ensure the synchronization of sectorial policies and strategies with the technology modernization program of government in order to achieve efficient  tasks and objectives of the Authority, increasing the  operational performance and the quality of public services offered to citizens;

q) perform other functions resulting from the provisions of this Regulation, the internal regulations, the instructions of the Prime Minister, Deputy Prime Ministers or the General Secretary of the Government, as well as of the Deputy General Secretaries, according to the attributions established by the Order.

27. The staff of the State Chancellery is  responsibility  for  keeping confidential documents that it examines,  in accordance with the law.

5. Mail

28. The mail on behalf of the State Chancellery is signed by the Secretary General of the Government or by one of the Deputy Secretaries-General, according to the attributions assigned by order.

It can be another way of signing for the mail concerning the petitions and the mail relating to the areas of competence of some structural subdivisions of the State Chancellery, established by order of the General Secretary of the Government.

29. Secretarial work in the State Chancellery is kept in accordance with the Government Regulation and the regulations governing the maintenance of secretarial work.

Annex no.2

to the Government Decision no.657

of November 6, 2009

STRUCTURE

State Chancellery

1. the Secretary General of the Government

2. Deputy Secretary-General of the Government

3. The Cabinet of the Prime Minister, Deputy Prime Ministers without Portfolio and the Secretary General of the Government (with Director, Department and Service respectively)

4. Reintegration  Policy Bureau (with Directorate-General)

5. The Diaspora Relations Bureau (with Directorate-General)

6. Directorate-General for Policy Coordination, External Assistance and Central Public Administration Reform

7. Directorate-General for Policies for Decentralization and Local Government

8. Directorate-General Governmental Instruments

9. Directorate-General for Documentation

10. Legal Department

11. Directorate for Internal Management and Management

12. Planning, Management and Financial Control Division

13. Communications and press relations office

14. Human resources service

15. Monitoring section

16. Petition and Audience Section

17. Internal Audit Service

18. e-Transformation Service

19. Service monitoring state controls

20. The Secretariat of the National Commission for Collective Consultation and Negotiation (with Service Status)

21. The Permanent National Council Secretariat for the Protection of Child's Rights (with status of service)

22. The Permanent Secretariat of the National Committee for Combating Trafficking in Human Beings (with departmental status)  

Annex no. 2¹

to the Government Decision

No.657 of November 6,  2009

REGULATIONS

on the organization and functioning of the Cabinet of the Prime Minister

I. GENERAL PROVISIONS

1. The Cabinet of the Prime Minister (hereinafter referred to as the "Cabinet") has the mission to provide organizational and informational assistance to the Prime Minister's work in order to exercise his / her duties under the law. Cabinet staff are subordinated to the Prime Minister.

2. In its activity the staff of the Cabinet is governed by Law no. 80 of May 7, 2010 on the Status of Personnel in the Cabinet People with Public Functions and other legislative acts, the decisions and provisions of the Government, the instructions of the Prime Minister and the provisions of this Regulation.

3. The Cabinet is managed by the head of the Cabinet, which is responsible for ensuring the organization of the Prime Minister's activity, including in his relations with the heads of central public administration authorities.

II. THE CABINET'S ATTRIBUTIONS AND RIGHTS

4. The responsibilities of the Cabinet come from the collective responsibilities of the Government and from the individual responsibilities of the Prime Minister and have the aim of organizational and informational assistance to the Prime Minister in order to efficiently carry out the legal prerogatives.

The Cabinet informs the Prime Minister about the current work of the Government in the main areas of its

internal and external activity as well as about the new trends in the realization of the strategic priorities stipulated in the Activity Program and the Government Action Plan.

5. The Cabinet ensures the consistency and efficiency of the various activities of governmental authorities with those of the Prime Minister.

6. The staff of the Cabinet also performs other duties, at the direct indication of the Prime Minister.

7. The counselors are entitled to request from the ministries and other central administrative authorities the documents and information necessary for the functional duties, as well as to monitor the execution of the instructions and the provisions of the Prime Minister, with the consent or direct indication thereof.

8. In its activity, the Cabinet cooperates with the structural subdivisions of the State Chancellery.

III. ORGANIZATION OF CABINET ACTIVITY

9. From a structural point of view, the Cabinet is made up of counselors and other staff, employed according to the legislation in force.

10. At the Prim-minister indications, in the activity of the Cabinet may be trained, as experts, national consultants from different areas of activity.

11. The specific attributions for each counselor assigned to the Cabinet are set out in the job description annexed to the individual labor contract concluded under the terms of Article 7 of Law no. 80 of May 7, 2010 on the Status of Personnel in the Cabinet People with Public Functions.

12. The staff of the Cabinet is headed by the head of the Cabinet, who is responsible and reports only to the Prime Minister.

13. In case of temporary absence of the head of the Cabinet, his / her duties are exercised by an adviser appointed by the Prime Minister.

14. The staff of the Cabinet is hired on the Prime Minister the personal confidence and operates on the basis of the individual labor contract.

15. The appointment of the counselors of the Cabinet is made by the Government, and of the other staff - by the order of the Secretary General of the Government, at the Prime Minister's indication.

16. The Staff Regulations of the Cabinet are governed by the provisions of Law no. 80 of  May 7, 2010 on the Status of Personnel in  the Cabinet People with Public Functions.

Annex no.3

to the Government Decision

No.657 of November 6, 2009

LIST

of organizations and businesses

monitored by the State Chancellery

1. General Division for Government buildings administration

1¹. Public institution The Electronic Governance Center (E-Government)

1². Office for administrative support for the implementation of the Central Public Administration Reform Strategy in the Republic of Moldova

2. Fleet vehicle

3. The State Enterprise "Palatul Republicicii"

4. The State Enterprise "Cantina Cancelariei de Stat"

5. The State Enterprise " Pensiunea Holercani"

6. The State Enterprise Publishing House "Universul"

7. The State Enterprise "State Telecommunications Special Center"

8. The Information State Agency "Moldpres "

9. The State Enterprise "Casa Presei" Complex

10. The Curative-Sanitary and Recovery Association, including:

a) The Public Health Center of the Curative-Sanitary and Recovery Association;

b) The car-base of the Curative-Sanitary and Recovery Association;

c) The Public Medical Sanitary Institution The Republican Hospital of the Curative-Sanitary and Recovery Association;

d) The Public Medical Sanitary Institution Polyclinic of the Curative-Sanitary and Recovery Association;

e) State Enterprise "Medisan" of the Curative-Sanitary and Recovery Association with its affiliated companies:

° Sanatorium "Moldova" (Truskavets);

° Sanatorium "Sanatate" (Sergeevka).

                                    Annex no.4

                    to the Government Decision

                   No.657 of November 6,  2009

LIST

Government Decisions no longer valid

1.Government Decision No. 1315 of November 26, 2004 On the Apparatus of the Government of the Republic of Moldova, Official Gazette of the Republic of Moldova, 2004, No. 218-223, art.1509).

2. Government Decision no.637 of 29 June 2005 On the approval of the amendments and additions to the Government Decision no. 1315 of November 26, 2004 (Official Gazette of the Republic of Moldova, 2005, nr.89-91, art.671).

3. Government Decision No. 836 of August 10, 2005 On the Approval of the Regulation of the Apparatus of the Government of the Republic of Moldova, (Official Gazette of the Republic of Moldova, 2005, no.107-109, art.898).

4. Government Decision no.1103 of October 26, 2005 On the approval of the additions to certain Government decisions, (Official Gazette of the Republic of Moldova, 2005, no.142-144, art.1174).

5 Government Decision no. 1143 of November 2, 2005 On approving the additions to certain Government decisions, (Official Gazette of the Republic of Moldova, 2005, no.145-147, art.1214).

6. Paragraph 2 of the amendments and additions to some Government Decisions, approved by Government Decision no.716 of June 27, 2007 (Official Gazette of the Republic of Moldova, 2007, No. 94-97, art.754).

7. Government Decision no. 1004 of

September 10, 2007 On the approval of amendments and additions to certain Government Decisions (Official Gazette of the Republic of Moldova, 2007, no.146-148, art.1045).

8. Government Decision no.1134 of October 17, 2007 On the approval of amendments and additions to certain Government decisions, (Official Gazette of the Republic of Moldova, 2007, no.165-167, art.1172).

9. Government Decision no.108 of February 6, 2008 On Amending the Government Decision No. 1315 of November 26, 2004, (Official Gazette of the Republic of Moldova, 2008, no. 28-29, art.157).

10. Government Decision No. 514 of April 16, 2008 On the approval of amendments and additions to certain Government Decisions, (Official Gazette of the Republic of Moldova, 2008, no. 78-79, art.493).

11. Government Decision no. 805 of 2 July 2008 "On the approval of amendments and additions to certain Government decisions" (Official Gazette of the Republic of Moldova, 2008, no. 117-119, art. 794).

12. Paragraph 1 of the amendments and additions to some Government Decisions, approved by Government Decision no.821 of July 4, 2008 (Official Gazette of the Republic of Moldova, 2008, no.122-124, art.828).

13. Government Decision No. 1191 of October 22, 2008 On the approval of amendments and additions to certain Government Decisions, (Official Gazette of the Republic of Moldova, 2008, no. 190-192, art.1191).

14. Government Decision No. 1288 of November 19, 2008 On Amending paragraph 2 of the Government Decision no. 1315 of November 26, 2004, (Official Gazette of the Republic of Moldova, 2008, no.208-209, art.1292).

15. Paragraphs 1 and 2 of the amendments and additions to certain Government Decisions, approved by Government Decision no.375 of June 17, 2009 (Official Gazette of the Republic of Moldova, 2009, no.104, art.431).